The Best POS Systems that Integrate with QuickBooks

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QuickBooks is the most popular small business accounting software in the U.S. While QuickBooks facilitates seamless accounting and reporting, if your business uses a point-of-sale (POS) system, QuickBooks POS integration will save you time and money while syncing seamlessly your sales data.
Here’s an overview of POS systems and how the best POS systems stack up when it comes to QuickBooks POS integration.
do you know?How your POS system integrates depends on which version of QuickBooks you use – QuickBooks Online or QuickBooks Desktop.
A POS system is a combination of hardware and software that helps you sell and manage goods and services.In its most basic form, a POS system is an interface that cashiers use to remind them of purchases at checkout.
However, most modern POS software includes sophisticated features to help with inventory management and replenishment, employee scheduling and permissions, bundling and discounting, and customer management.
While you can get a general-purpose POS system, you can also set up a POS system tailored to your industry with unique features to help you manage your business and make it more efficient.
Retailers and F&B businesses have very different needs for POS systems, so each industry has a dedicated POS system.
FYI: Restaurants benefit from mobile POS systems because of their ease of use, fast checkout, and enhanced customer service.
Although most POS systems are sold through payment processors, there are also third-party POS systems.If you have an existing payment processor, you may be limited to its POS system, but if you are not satisfied with the functionality of the internal system, you can always ask for compatible third-party POS systems.
For startups, choosing a credit card processing partner is a critical decision.You need to consider POS hardware and software, as well as payment processing rates, fees and services.
Since most POS systems are compatible with QuickBooks, you’ll have plenty of options.Depending on your company’s size, industry, and operations, certain systems may be more suitable for your needs.
The following POS products are general-purpose systems for businesses with relatively simple operations.
The Square POS system is an excellent choice for small businesses.Here are some of its main features:
Square is a payment processor, so to use Square POS, you must also use its payment processing service.Square charges 2.6% plus 10 cents per transaction, and there are no monthly fees.Additionally, new merchants can get a mobile credit card reader for free.
Square’s POS hardware includes the $299 Square Terminal and the $799 Square Register.After a 15-day free trial, you’ll pay $10 per month per location with Square POS and QuickBooks Online, and $19 per location per month with QuickBooks Desktop.Full support is available via email or chat.
If you use QuickBooks Online, you will use the free Sync with Square application to connect your Square data to QuickBooks.The application will be able to accomplish the following tasks:
If you’re using QuickBooks Desktop, you’ll download the Commerce Sync application to connect your Square account with the QuickBooks software on your computer.
Tip: Read our in-depth Square review to learn more about Square’s payment processing and POS system capabilities.
For complete and seamless integration, you can use the QuickBooks POS system.You don’t need to download or do anything special because no integration is required.
The payment processing rate is 2.7% with no monthly fee, or 2.3% plus 25 cents per transaction for $20 per month.Hardware is available from third-party vendors.
do you know?QuickBooks POS is one of the few systems that does not charge an additional monthly fee to integrate with QuickBooks.If its basic features work for your business, it’s a great option for startups.
Clover is another payment processor that offers its own POS system.Clover’s POS system is a powerful customer management module with the following highlights:
Clover has proprietary POS hardware that the company sells individually or in bundles.Its mini system costs $749.The Station Solo — which includes a full-size tablet, tablet stand, cash drawer, credit card reader, and receipt printer — is $1,349.
Register Lite’s POS software costs $14 per month with a payment processing fee of 2.7% plus 10 cents per transaction.Higher tier – sign up – $29 per month with a 2.3% payment processing rate plus 10 cents per transaction.
To integrate QuickBooks with Clover, you need to sign up for an Essential or Expert plan using the Commerce Sync tool.Here are the steps you need to follow:
The software will now run through several steps.Once they both have green checkmarks, your first data transfer will happen the next day and then every day.
Restaurant POS systems that integrate with QuickBooks include Toast, Lightspeed Restaurant, and TouchBistro.
Toast is one of the most comprehensive restaurant POS systems on the market.Here are some of its notable capabilities:
The software costs $79 per terminal per month and $50 per additional terminal per month.Toast sells its own proprietary POS hardware, including handheld tablets for $450 and countertop terminals for up to $1,350.Additionally, you can purchase kitchen displays, user-facing devices, and kiosk devices separately.
Toast doesn’t disclose its payment processing fees, as it creates a custom rate for each business.The company handles QuickBooks integration through Toast’s service called xtraCHEF.The software will sync your Toast data with QuickBooks, but you will need to sign up for a premium membership of xtraCHEF.
As with restaurant POS systems, retailers have several options, including Lightspeed Retail POS, Square Retail, Revel, and Vend.
We’ll take an in-depth look at Lightspeed retail POS.(For more, read our full Lightspeed review.)
Lightspeed Retail has tons of features to support in-store and online sales.These are some of its salient properties:
Lightspeed offers three cost tiers: $69 per month for the Lean plan, $119 per month for the Standard plan, and $199 per month for the Premium plan.These fees include one register, while additional registers are $29 per month.
Payment processing is 2.6% plus 10 cents per transaction.Lightspeed also has a variety of hardware options; however, you’ll need to fill out a form and talk to sales for more pricing information.
Lightspeed comes with a module called Lightspeed Accounting.To integrate Lightspeed Accounting with QuickBooks, follow these steps: